VILLAGE OF ALLEN
BOARD OF TRUSTEES
December 9, 2024
A Public hearing was held at 7 p.m. to discuss funding for our upcoming water project. Chairman Jay Jones opened hearing. Also present were Trustees Judy Nice, Brett Koeppe, Dean Chase, and Derick Nice. Also present were Camerin Bell and Clerk Jean Rahn. Chairman Jones explained the water project and stated that we need to file an application with USDA Rural Development for financial assistance. Discussion was held with all present, receiving comments and concerns. Motion was made by D. Nice, seconded by J. Nice to close the public hearing.
The Village Board of Trustees met in regular session December 9, 2024 at 7:30 p.m. in the Allen Village Office. Chairman Jay Jones called the meeting to order with Trustees Judy Nice, Brett Koeppe, Dean Chase, and Derick Nice answering roll. Also present were Camerin Bell and Clerk Jean Rahn. Chairman Jones informed the audience where to find the posted copy of the Open Meetings Act. Motion made by B. Koeppe seconded by J. Nice to approve the minutes of the last meeting. All voted aye, motion carried. Motion made by D. Chase, seconded by D. Nice to accept the treasurers’ report as read. All voted aye, motion carried. The following bills were presented for approval US Treasury – 2275.32 taxes, NNPPD –1663.21 elec., NNTC – 206.15 tele/internet, Aramark – 113.46 rugs, L.P Gill – 767.97 landfill, Nebraska Journal Leader – 55.18 pub, Nebraska Public Health Lab – 528.00 tests, Nebraska Dept. of Revenue – 385.83 tax, Payroll Salaries – 10554.44 wages, Countryside Gas & Grocery – 618.76 fuel/sup, Chestermans –7.00 water, One Call Concepts –.80 locates, Cardmember Services – 342.45 postage/sup, Laurel Ace Hardware – 23.98 sup, Siouxland District Health Dept – 33.00 test, JEO _ 607.50 eng. NDEE – Fiscal Service – 177353 loan, Jones, Services – 348.88 rep, ClerkBooks – 950.00 support, Rod’s Repair – 302.12 rep, Sasha Johnson – 16.97, dep, Post Office – 314.00 stamps, Board Member Payments – 750.00, quarterly payment Motion made by D. Nice, seconded by D. Chase.to pay the bills as listed. All voted aye, motion carried.
Resolution #6-2024 was read: A Resolution of the Village Board of Allen, Nebraska agreeing to apply for financial assistance through the United States Department of Agriculture – Rural Development to finance improvement to its municipal water system. Be it further resolved that the Village Board of Allen, Nebraska authorizes the Chairman and Village Clerk to sign all documents relating to the USDA Rural Development loan and/or grant application. Motion by D. Nice, seconded by J. Nice to adopt Resolution #6-2024. All present voted aye, motion carried.
Other items discussed were people living in camper, property, rescue, Senior Center, and ditch drainage.
Ray Brentlinger entered the meeting at 8 p.m.
The Oath of Office was given to Jay Jones and Ray Brentlinger.
Reorganization of the board was held. Derick Nice made a motion to appoint Jay Jones as Chairman, seconded by Judy Nice. Voting aye – J. Nice, B. Koeppe, D. Nice, and Ray Brentlinger. Abstaining – Jay Jones. Motion carried.
Chairman Jones made the following appointments: Street Commissioner – Ray Brentlinger, Sewer Commissioner Derick Nice, Water Commissioner Brett Koeppe, and Park Commissioner Judy Nice.
Motion by D. Nice, seconded by J. Nice to accept the resignation of Richard Puckett effective immediately. All voted aye, motion carried. Board thanked Richard for his years of employment.
QuickBooks payroll payment was discussed. As the new rate is more then the allowable amount of the credit card, J. Nice made a motion to allow the payment to be automatically debited from the Village account, seconded by D. Nice. All voted aye, motion carried.
Motion made by D. Nice to appoint JEO as Village Engineer, Terry Mead of JEO as Street Superintendent, Matt Munderloh as Village Attorney, Gunner Tracy as Utilities Superintendent, Jean Rahn as Village Clerk/Treasurer, and designate Security Bank as Village bank seconded by B. Koeppe. All voted aye, motion carried.
Dean Chase thanked the board for allowing him to serve on the board these past years.
Being no further business, D. Nice made a motion to adjourn, seconded by J. Nice. All voted aye, motion carried. Meeting adjourned 8:32 p.m. The Board of Trustees of the Village of Allen, Nebraska will meet in regular session 7:30 p.m. on January 13, 2025 in the Village Office.
Jay L. Jones, Chairman
Jean I. Rahn,
Village Clerk/Treasurer
ATTEST:
I, the undersigned Village Clerk for the Village of Allen, Nebraska hereby certify that the foregoing is a true and correct copy had and done by the Chairman and Board of Trustees, December 9, 2024; that the subjects included in the foregoing proceeding were continually current and available for public inspection at the office of the Village Clerk; that the subjects were contained in said agenda for at least 24 hours of said meeting; that the said minutes of the Chairman and Board of Trustees of the Village of Allen, Nebraska from which the foregoing proceeding have been extracted were in written form within ten working days and prior to the next convened meeting.
IN WITNESS HERETO, I have here unto set my hand the 11th day of December, 2024.
Jean I. Rahn, Village Clerk/Treasurer
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